Tips & Best Practices For Ensuring Remote Work Security

 

With more companies shifting to the remote work trend, many unique security challenges arise among organizations.

Since employees work from home, they rely on their wi-fi or data connection, which might expose the company’s sensitive data to potential risks. All these threats have a significant impact on the overall working atmosphere and productivity of every firm.

And, to escape from these kinds of hazards, companies must implement worthwhile policies and dynamic plans that guarantee full safety. Apart from this, the selection of the right tools and well-defined training can also prevent security risks to a great extent.

Have a look at some common yet best tips & practices to keep remote work security in place while getting the most out of your remote workforce.

Remote Work Security- Best Practices + Tips

Set Up Effective Data Safety Policies First

Company data is valuable. So, take out time to choose the right candidates for handling those data. Limiting access is also a good option if you don’t want to freak out thinking about how multiple employees have been accessing data.

Internal security breaches can easily take place within a company due to mistakes of employees (though unintentionally), but it’s not a major challenge for managers. In contrast to that, when data goes outside of the firm via any means, this leads to critical circumstances. 

Besides all these, one of the straightforward ways to protect valuable data is drafting clear policies that speak about expectations employees keep from employees (regarding data security) and also the consequences of not complying with those policies.

Use Advanced Tools And Embrace Technology Advancement

Data security is not just about formulating policies, you ought to equip workers with efficient tools that encourage them to remain accommodating. The comprehensive list of tools includes password manager to antivirus software installation. Your remote team ultimately turns out more productive when they get the right tools to work with.

Another advantage that comes with advanced tools is that these boost the working ability of employees by getting rid of unnecessary worries about risk factors. Thus, they can make a better focus on completing the given task on time and with no errors.

Adopt Multi-Factor Authentication

You might don’t know, but multi-factor authentication remains the most effective method to verify the true identity of people. This approach demands a different set of information from users, including security checks, pop-up notifications, contact number identification, biometrics, and many more. The majority of remote working organizations embrace MFA to impede security hazards.

Keep Applications And Programs Fully Updated

Updating applications and programs are bothersome, but it saves devices from malware attacks. Yes, work gets hamper while updating the software since developers have to walk down to a lengthy process, however, its outcome proves to be valuable later.

At the same time, updates freak out employers when the team is working from a remote location. It often leads to miscommunication and technical issues.

Manage Workplaces Of Remote Employees

Fortunately, the current market is loaded with efficient productivity tracking and employee monitoring software that slacks off the heavy burden of organizations.

Not just employers, even employees are now aware of the positive consequences of using monitoring software, such as calculation of overtime pay, work behavior analysis, and many more.

Together, all these contribute to raising productivity, protecting precious data, regulating policies, and other crucial conducts. 

Also, look at- Common Challenges That Comes With Remote Work Security.

Under the circumstances of managing remote employees, employers encounter numerous challenges. Some of them are:-

Security Issues

You have got a bit of sheer luck if your employees are responsible enough to determine and eliminate security threats on time. But, those qualities seem so rare in the current scenario. Consequently, business owners have to be more attentive, which affects their other duties.

More chances of scams

Organizations hire employees with unique skills to recognize and sort out scams. When it comes to regular workers, then things appear to be complicated. In this way, security is exposed to danger.

Conclusion

Of course, the technique of handling remote work security changes (or feel more challenging) with time. Despite all the obstacles, you can safeguard policies by using insider threat management tools available out there.

Top 04 Productivity Tracking Software Companies Need To Have A Look At This 2021

The productivity of the employees plays a vital role in developing the overall growth and productivity of the business. Well, sometimes, tracking the worker's activities may even sound like the company has 0% faith in its employees. But the fact is, tracking the activities of the employees during the working hours is indeed necessary. The company needs to know what has been done by a particular employee the whole day. 

2020 hasn't been an easy year for us all. We have seen a lot, and now when it's 2021 already, we are hoping for the best to come. But the serious problem that most of the companies had to bear was letting their employees work remotely. From communication to workforce management issues, companies had to deal with a lot. But now, the major issue that has been seen rising was productivity loss. 

As we said earlier, productivity plays a vital role in getting the company to run smoothly. And to ensure that the productivity level is high, employers need to think of much better help. So, how to maintain 100% productivity in the company? Well, the only answer to this question is implementing productivity tracking software! Yes, you heard it right!

A productivity tracking tool will not only help companies save money and time but will even ensure to maintain a smooth workflow. But the thing is, there are a lot of productivity monitoring tools available in the market, having a myriad of features. So, how to find the perfect one for your company? No need to worry! With this article, we will be helping our readers get in-depth information about the best 05 tracking software that could actually ensure 100% increased productivity in the workplace. 

So, whether you have opened your office keeping the government rules in mind or are still managing a huge remote workforce, these 05 tracking tools are definitely going to save you from productivity loss forever. 

1. EmpMonitor

EmpMonitor gives companies the right to measure their employees' productivity in a much better way. Companies get a comprehensive report of what projects the employees are working on, how many hours they put in, and what the team's overall productivity is! If your team is at various sites, then EmpMonitor also shows you the location-wise overall productivity.

With such a robust tool, companies can make sure that none of the team members is wasting any time and doing their job with 100% dedication. Employers can even track the browsing history of the employees and get in-depth information about their online activities. It will help them know which of the employees are actually working and who are wasting time watching videos online. Overall, according to the popularity and effectiveness, EmpMonitor can be the perfect productivity tracking software to use this 2021.

Core Features:

• Productivity Measurement

• Real-time screen video recording

• Timesheet management

• Keystroke logging

• Reports generation

2. Desk Time

It is an excellent application for productivity tracking that incorporates three vital features: measuring productivity for increasing productivity, project management, and monitoring activities of the employees. In addition, DeskTime comes by ordering web pages and apps into "Unproductive" and "Productive" to help managers & their teams understand their unfruitful behaviors.

Core Features:

• Absence calendar.

• Scheduling shifts.

• Regular productivity timeline.

• Invoicing.

• Complete visual & downloadable reports.

• Auto screenshot capture.

• Combinations with project management applications.

3. Time Doctor

Time Doctor is a combination of project management, time tracking, and employee tracking. It is a versatile software for employee tracking as it gives you detailed information about what all your employees are doing during the working hour.

The robust employee monitoring software tracks what apps and websites each worker use. It also helps employers take system snapshots and see what their staff is doing in real-time and reduce the likelihood of slacking off.

Core Features:

• Tracking chatting history.

• Auto screenshot capture.

• Building payrolls and paying the workers via the software.

4. Hubstaff

With a GPS tracker, Hubstaff not only helps companies to track time and productivity but also the location of their employees. Hubstaff works on different computers! So no matter where the employees are, companies can keep track of them.

With this on-the-go productivity tracker, companies can check where their employees are in real-time and how productive they are in their work. 

Core Features:

• GPS tracking.

• Auto screenshots.

• Timesheet management.

• Erect payrolls and give the employees via the software.

Conclusion

So, that's the end of our list for the best productivity tracking software to use this 2021. Well, if you really want to improve workforce productivity, make sure to bookmark and take into account these tools quickly. For sure, the above-listed tools can make your wish for 2021 to see 100% increased productivity in the workplace true.

WHY PRODUCTIVITY TOOLS IS A MUST FOR COMPANIES?

New technologies evolve every week for future improvement, whether for a remote workforce or other purposes. Productivity is quite a heavy word for companies, as every factor depends upon it. Every manager checks out the final output produced at the end of the day, which helps them to distinguish between the working and non-working employees. 

Earlier, it was impossible to monitor the work procedure and productivity of your employees. Some over-smart and cunning employees used to fool their team leaders in the lack of the correct evidence. After the innovation of productivity tools, it has become 99.99% easier to keep an eye on the employees without any hesitation. And so, they can catch the non-productive workers red-handed with all the evidence required. 

The tools not only help in monitoring the workers but fulfill 100% productivity. Whether the employees are working remotely or at the workplace, there is no change in the total output. But, apart from these things, the user gets numerous benefits, like:

• Track Records:

Apart from increasing productivity, the project management tools maintain a detailed analysis of the worker's activities. It helps the employers to know the work procedure and speed of the employees. Through it, the user can track the repetitive mistakes that the workers make and correct them immediately. 

• Quick Actions:

After the remote workforce, the managers are unaware of the work the employees are working. Once they installed the employee management software, they know what work is going on and which employee takes an average time to finish an assigned task. Overall, the tools increase the efficiency and productivity of the firm. 

• 100% Threat Free:

All confidential data is accessible by the employees, and after the WFH culture got commenced, the data's safety is not 100% in the hands of management. But, the productivity software makes sure to save the data from insider threats. Hence, no unauthorized person can access the data. 

• Good Communication:

Unlike earlier ways, eMails are no longer efficient for online communication. Rather, chat tools can be the new option for the same. You can directly text your leaders when facing any difficulty, and the employers can convey/assign a task to the workers. It really saves a lot of time. 

• Time-Tracking Software:

Time plays a crucial role in the lives of employers and managers. The HRs must stay aware of the log-in/out time of the employees. It helps them to calculate the total working hours for the day and the work done accordingly. Ultimately, through the help of it, they create the payroll for the month.

WHY IS PRODUCTIVITY TOOLS IMPORTANT?

For a better remote workforce and productivity of the firm, productivity tools are significant for the employers to install in the workers' systems. It reduces the time and effort of the team leaders for running the firm smoothly. Not only this, but the tools work as onboarding software to train the newcomers about the rules and protocols of the organization. Installing productivity trackers calculates the hard work of the employees to increase their incentives and bonuses. And makes the employers aware of the non-productive employees. 

IS IT LEGAL?

Yes. Using productivity software and monitoring the activities is 100% legal in the eyes of the law. But the HRs must convey the same when the employee joins the firm. They must know why keeping an eye on them is necessary. There is no invasion of privacy and lack of trust, but to ensure 100% productive workflow and safety of the data, tracking their work procedures is a must. 

WHICH IS THE BEST PRODUCTIVITY TOOL?

Hundreds of productivity trackers are available over the world wide web for better productivity. Here's a list of some of the best ones:

• EmpMonitor: The software is one of the best management software to maintain and keep track of the work. From capturing automatic screenshots to calculate payroll for the month, EmpMonitor is the perfect solution. 

• Slack: The tool helps the user to create a channel for communication for real-time discussions. So, no more emails and lengthy procedures to communicate anymore.

• Basecamp: It works as a project management tool in which leaders prefer to assign tasks to the employees as per their specifications. Not only this, but it keeps a record of the time taken in finishing the work. 

Conclusion: 

Overall, I hope my article helped my readers understand how productivity tools can make their work more convenient and reliable than ever. So, give it a try once! 

WHY EMPLOYEE ONBOARDING SOFTWARE IS NECESSARY FOR FIRMS?

When a fresher joins a firm with 0% training and experience during work from home culture, the managers may face difficulty to handle the new joiners. To make them aware of the organizational policies, requirements, and demands, the managers/trainers opt for employee onboarding software. It helps them to train the newcomers systematically and makes the burden of employers easier. 

Before we commence, let's understand, "what is onboarding?"

Onboarding is an industrial term for human resource management that managers refer to as new joiners. In this, the new trainees need to become a part of the organization and fit into the office environment.

WHAT ARE SOME OF THE ONBOARDING ACTIVITIES?

Multiple individual processes fall under onboarding activities. Some of them are as follows:

• Salary Negotiation
• Job Training
• New Hire Paperwork
• Facility Tours
• Team Introductions
• Benefits of Education
• Policy & Cultural Training, and more

WHAT BENEFITS DO YOU GET FROM ONBOARDING SOFTWARE?

While all your employees, including the new ones, work remotely, the onboarding software makes it easy to deliver, track, and train them. The software makes the training process easier for employees and creates a new learning experience for the freshers. Training your workers online saves a lot of time, which you can use for other productive measures. So, let's discuss some of the best benefits you get from the same:

• Checks Productivity & Performance:

The software tracks the productivity of the new joiners and checks their performance. Through it, you can know whether the employees you hire are effective or not. Companies that offer better onboarding experience see an increase in employee retention, performance, and productivity. As per their actions, you will get to know how the training experience went overall.

• Who Learns What?

The best part of onboarding software is, you can easily automate and track which employee learned what. By default, the software lets you know which employee has learned how much and whether it's worth it or not. You can also reward them as per their performance and even help them solve the queries they face. 

• Time-Saving:

Organizing training online through employee onboarding software saves a lot of time and effort for the managers. Installing such software helps you build the programs, share lessons, and provide training tracks as well. Instead of hosting a training program and wasting time, it's better to commence the same from anywhere, anytime. 

• Increases Productivity:

The managers can track productivity and the time taken by them to finish an assigned task. The software will let employers know the reason behind less productivity/output. Through it, they will help them resolve the issues they are facing. 

WHICH ARE THE BEST EMPLOYEE ONBOARDING SOFTWARE?

Numerous employee management software is available online to train the newcomers and make the entire training process easier for them. Some of the best software are as follows: 

• EMPMONITOR:

EmpMonitor is one of the best onboarding software for human resource management to train and track the freshers recruited in their firm. It helps them maintain the records of all the tasks done during the working hours. Not only this, but the software provides you detailed analysis and reports of every assignment and the time taken by them. Overall, EmpMonitor is beneficial for both employers as well as employees to run the firm smoothly. Here I am mentioning some of the top features of the software:

• Provides detailed productivity reports
• Captures automatic screenshots
• Maintains a track record of web usage
• Works as a stealth mode
• Calculate payroll for the month and more

2. GOCO:

The software is quite simplified and has an easy-to-use interface. It helps in payroll administration, tracks the working hour, documentation of new joiners, and employee onboarding. From conveying the joining letter to obtain the tax retaining data, the managers can control everything easily.

3. CLEARCOMPANY:

One of the topmost skilled onboarding software is ClearCompany. The best part is, the software offers a mobile-based version, and it extends the new hiring portal, employee agreement, advantages organization, verification, and more. The software does not have any fixed pricing plans, and the users can pay as per their standards. 

These were some of the best software that the managers can try to deliver the best training experience. But, there are numerous other free onboarding software available, which they must check out. 

BUT HOW TO SELECT THE BEST SOFTWARE:

Before selecting the best software, consider the following points:

• Choose the best software with the most number of features
• The software you opt for should be within your affordable price
• Analyze the implementation categories 
• Estimate the number of employees your firm holds, etc

Refer to these points and select the best employee management software for better onboarding experiences.

Final Verdict:

Lastly, I hope my article helped you understand the benefits and uses of employee onboarding software that you can use to train your new joiners and track their performance accordingly. 

Why You Should Care About Stress-Free Work Environment?

 

At this present moment, jobs are growing more and more challenging to come across. Maybe this is the only reason why the majority of the companies started putting pressure on their employees.

Being stressed at the workplace comes with some shortcomings but, lack of productivity is one of the most strong drawbacks which leads to lack of development and professional growth, inflexibility, long working hours, and many more.

Because of these drawbacks, the companies need to make a chilled and relaxing environment to come up with great success in marketing.

In this article, in this article check out some of the ways to maintain a stress-free work environment that will help the employee to be equally productive.

1. UPGRADE REMOTE WORKING.

Organizations that do not support remote working should start supporting this trend. The unique reason is it allows the employee to work from their desired workplace. They can also choose their preferred time so that they can totally devote their time to working instead of getting distracted with some other reasons.

You must be enquiring about how remote work can be a remarkable feature to have a stress free work environment.

Yes, it encourages the employees not to take the pressure of going to the office and staying late to complete their work. They can work from their desired place, which helps them to work comfortably.

2. SET REASONABLE GOALS.

Every higher authority requires us to prepare everything so that work can be completed on time by the employees. Employers have to fix goals and divide the work in a way that employees don't feel the stress of accomplishing their tasks.

Employees can work comfortably and dedicatedly to complete their office work between the deadline if senior authorities distribute tasks on time. But if assigning tasks and setting fixed goals is not done correctly, they will experience stress to finish their assignments on time.

It is the essential factor that companies require to follow because it helps the employees to be productive and complete their tasks on time.

3. PRAISE FEEDBACK.

Feedback sessions are conducted by the higher authorities, where they can communicate with employees comfily. Hence, they can share their queries with the seniors.

Receiving feedback from the company's employees helps the company because they will come to know about the exact issues that their employees are facing and solve them as fast as possible.

Maintaining a stress-free work environment makes employees productive.

 

4. MAKE USE OF RIGHT TOOLS.

Thousands of various tools are present, which can make employees more productive. Different companies implement some tools to make their employees work in a better way and to be productive.

Well, Installing employee monitoring software like EmpMonitor can be considered by companies for more productivity.

EmpMonitor is the most helpful for employers to manage and monitor their employees instinctively. It helps the higher authorities to track their employee's work productivity during their official working hours.

Managers can keep track of all the activities employees perform during their working hours, and software facilitates the managers to track internet and computer activity performed by the employees.

They can also monitor the keyboard and screen of the employees' system whether they are working efficiently or not.

Some Features Of EmpMonitor.

1. Provide productivity reports in detail.
2. Capture screenshots of the system.
3. Provide detailed information about app usage and how many times a particular website is visited.
4. Having a surprising feature Stealth mode.
5. Provide Role-Based Access.

FINAL WORDS

The companies have to obey the mentioned tips to sustain a boomy and stress-free work environment for employees.

I hope the article helped you know some tips on how managers can have stress in the workplace.

Good Qualities Of An Employee - Top 11 Things To Look For

What are the top qualities of a good employee? Well, take a minute, and think about it! Because next time, when you will get interviewed for any job, the qualities the company possesses are vital to look out for. Knowing what all these top employee characteristics are & then preparing yourself for giving an interview can help benefit you a lot. 

There are way more good qualities of an employee every job recruiter takes into account while hiring. Some of them are; punctual, organized, positive attitude, etc. So, these were some of the qualities that every recruiter looks for while hiring any employee for their company. But as we discussed earlier, there are a lot more qualities. And to help you understand them in a much better manner, the ruling employee management software- EmpMonitor has rounded up 07 key characteristics of a unicorn employee or good employee!

1. Team Player

Okay, so we are heading up with one of the typical yet fundamental employee features, but note that it is a vital one to have! One thing is having an individual who can lead a team but, if you can communicate with all team members and work as an equal, that is something really unique. Organizations who want sustained success require a team player on hand, and it is one of the most vital qualities of a unicorn employee.

2. An Outstanding Communicator

Uniting with the team player theme, interacting well with other employees is a crucial part of working with a team and providing help to others within the organization. Well, wait a minute! It is not all about how well you are communicating with others, it is about knowing how to speak up with the higher-levels and lastly identifying when to diversify your own praises. 

3. Raise Up Your Voice For Valuable Terms In Meetings

Well, companies not only look for a good communicator, but they also look for someone who is not afraid or shy to speak up. Even if you don't find anything that interesting to talk about, only asking them a relatable question or supporting any fellow employees' ideas can go a long way to creating a lasting impact.

4. Dress For The Success

It really does not matter whether the company has a dress code or not (A blazer and a tie)! What matters is how confident and realistic you are in your dress. Make sure you dress up like it ain't nobody’s business, but you should look that impactful in formals that it makes the interviewer bound to make you in. Remember, your style and the way you dress reflects your inner personality too. 

5. "Take Charge" Attitude

The good qualities of an employee like this one are really huge! Why? Well, companies do not want someone to shrug their shoulders and think there is nothing they can do about it when they get to face a difficult challenge, a roadblock, or even low team spirit. They want an employee who takes all the charge and stands up for the right cause. 

6. Leadership Opportunities

Not a single employee gets a promotion by just sitting around and waiting for some miracle to happen. Organizations look for employees who contribute and take up the responsibility to lead a project with 100% confidence. Remember, a leader is always ready to get started. 

7. Never Compares Themselves To Others

Just like one should never compare themselves to anyone in personal life, it is also vital for everyone to never match themselves to their colleagues or fellow employees in the office. See, if one of the X employees got an instant promotion or increment after completing only 06 months in the company, it doesn't mean at all that you would also get the same. You have to focus on your own achievements and should continue doing better for your own self. 

8. They Are Always On Time

It is not so because clocking in on the exact time is compulsory, but because it proves how serious the employee is and cares about the company's rules & regulations. Along with that, showing up on time for several meetings also shows their dedication towards the work. 

9. Carefully Listens To The Feedback

Ahh, now this quality is really very crucial. Any employee who doesn't takes feedback personally but seriously can literally make an immense impact on the bottom line. But sometimes, most of the employees take negative feedback very personally, and this affects their overall work as well. 

Look feedbacks are vital to helping the employees boost their confidence level along with productivity level too. So, whether it's negative or positive feedback from your seniors or HRs, you should always be ready to accept everything positively and try to work even more better.

10. Avoids Gossips

Who does not love gossiping or bitching? Everyone, right! But when it comes to corporate places, it is vital to keep this attitude outside. Because doing this will only create a negative atmosphere in the office. And avoiding such things can even lead to insider threat management too. 

So, turn that chirpy and professional mode on while you are at the office place. Of course, when you are out chilling with your friends in any cafe or restaurant, you can surely bitch about who's ex followed you on Instagram, but not about your boss or office! Sorry! 

11. Optimistic

Remember, an optimistic employee can bring way more new and creative ideas, along with providing new prospects and can thus make the un-matched opinions of different employees come to a concluding point for any united purpose. 

So, you have to bring that optimistic behavior to keep the team members focused all the time. Not it down, this is the last but another essential quality that you need to put on. 

Also watch: Manage Remote Work Easily With Powerful Monitoring Software: EmpMonitor(EmpMonitor AV Ad)

There You Have It

Thus, these were some of the top qualities that any employee must have! If you really want to make that first impression, the last one in front of your boss or interviewer, then do keep those points or qualities in mind. So, wherever you go on giving an interview for any job, these qualities can help you get a big 'YES' from the interviewer. Also, those good qualities of an employee will benefit you in the future too.

06 Key Qualities Of Good Employees

In this contentious world, thousands of new businesses are rising every year, each with a dream of getting huge success. But unfortunately, only half of them lead to remain in the long run due to the support of their employees. Among most of them who succeed, give credit to their Unicorn Employees.

Now, you might be wondering what does that Unicorn employee means?

Well, they are the people who can drive through difficult challenges and can lead the organization towards innovation. This fascinating quality makes them different from other average employees, and this is how they are known as Unicorn Employees. One essential ability of them is they are always ahead of time with their skills and abilities.

Nowadays, most of the organization needs a leader who can rally up the employees by providing a supportive environment for them. So, it is better to hire Unicorn Employees as they possess a well functioning mind to achieve top-level performance, which results in more productivity.

Well, Unicorn Employees hold a unique set of characteristics that make them extremely rare & valuable. 

Here are some of the qualities of good employees, which makes them unique from other employees.

They Are Early Adopters Of New Technologies.

They adopt new emerging technologies to handle competency in the work environment. They are well able to do it because of their higher technical skills, training, and experience. By using new technologies, they provide a fabulous environment for employees to conquer their fear and help them to develop their skills.

They Are Creative And Passionate.

They are well known to be more creative and passionate about co-creating values for other employees, customers, and business partners. Therefore, they know how to communicate with customers and deliver solutions that significantly improve their experiences. Hence, they work smartly to fulfill the dream and vision of the organization.

They Are Humble And Kind.

Like in any relationship, the workplace also demands some qualities of good employees like honesty, integrity, reliability, and proper conduct which can easily be figured out by employee monitoring software like EmpMonitor. Therefore, Unicorn Employees can empathize with all these characteristics with their team members, which results in a long way of maintaining good relationships.

They Are Great Storytellers.

They intensely focus on building great, forward-looking products by storytelling. They know how to create a compelling story about your brand and help them to provide the latest innovation trends. To build the business last, you need to leverage your product features and to share them with the best practices.

They Are Squad Leaders.

Unicorn Employees efficiently stand out on team workload management because they have a clear understanding of their strengths and capabilities. They actively listen to their team member's ideas of interests and help them to optimize it. Hence, they create a friendly environment for all workers. They can also be a good luck charm for the company. 

They Are Committed To Their Work.

Unicorn Employees are reliable, trustworthy, and responsible workers and, hence, they do their job with full determination. They are the one who works more efficiently even with the challenges and criticism. Therefore with their commitment towards work forms a long-run relationship with the organizations.

Wrapping It Up!

To succeed in business you have to find the right mix of strength, innovation, market demand, and effective management. Therefore Unicorn Employees are the combination of these abilities, which helps you to grow your business faster than ever. So, keep those points in mind whenever you go on looking for qualities of good employees. These can help you grab the right person for a particular job in your company.